Rates & Policies

Saturday - 7 Hours

Add'l Time

 

$1,500

$185/ hr

Friday / Sunday - 5 Hours

Add'l Time

 

$1,000

$150/ hr

Monday - Thursday

2 Hour Minimum

 

$125/ hr
Cleaning Fee $75

Prices subject to change without notice

 

Includes use of:

Rental period includes set-up and take-down time for caterer, DJ, decorations, etc.

 

 

Capacity: 139 Dinner Seating, 199 Lecture Seating

Booking Deposit: 50% non-refundable deposit is required at the time of booking. Balance is due no later than three weeks before your scheduled event. Visa, MasterCard, Discover Card, and American Express are accepted. Make sure you can provide a "Certificate of Liability Insurance" when booking your event.

Damage Deposit: A $350 refundable deposit is required and due no later than three weeks before your scheduled event. Amount will be refunded within 2 weeks after event if no damage is observed and/or excessive cleaning is required. You will be notified within two business days regarding any issues which results in the deposit being held.

Cancellations: The rental party is liable for the full rental amount if cancellation is made less than 18 days prior to the event.

Rental Agreement: A completed and signed rental agreement is required at booking.

Cleaning-Up: Garbage bags are provided.  Please remove all food, beverages, and decorations from the premises immediately after your event.  A trash container is located in the back of the building – behind the Canby Herald Building next door.  The Antonia Ballroom is not responsible for valuables or other items left in the building after the date of the event.

Liability Insurance:  A “Certificate of Liability Insurance” naming the Antonia Ballroom as additional insured is required and is usually available through your homeowner’s insurance policy or through a special event insurance company. This is a one-day rider for bodily injury and property damage in the amount of $500,000. The certificate must also show the date of the event and the name of the rental party. You can get free quotes from www.wedsafe.com and www.galescreek.com.

Liquor Liability:  Liquor Liability Insurance is required if alcohol is to be served at your event, and can be shown on the same Certicate as general liability. This certificate can be obtained either by the rental party or by the caterer of the event.

Alcohol: Functions that include the serving of alcoholic beverages shall be conducted under the laws of the State of Oregon. Alcohol must be brought into the building before the event begins.

Liability:  The rental party assumes full responsibility for any damages to Antonia Ballroom.

Smoking:  Smoking is NOT permitted anywhere in the building.

Security:  The Antonia Ballroom reserves the right to request that the rental party provide security at their expense.

Bands: Bands are NOT permitted without prior written approval by the Antonia Ballroom. DJ’s are welcome.

Catering:  You may use any caterer you wish.  Facilities exist in the Ballroom for preparation and serving of food. Cooking of food is not permitted inside the building.

Sound System: 5-disc CD player, iPod/laptop compatible, handheld microphone, lapel microphone. The rental party is responsible for any damage to or loss of equipment.

Use of Elevator:  When moving equipment and supplies, please make sure you use protective padding in order not to damage the elevator walls.  Any damage to the elevator will be deducted from your damage deposit.

Decorations:  Decorations are permitted.  However, do not use nails, tacks, staples, or other fasteners that leave holes in the walls, trim, doors, and door frames.  Open flame candles are NOT permitted– all candles MUST be enclosed. Please check with Antonia Ballroom staff if you are unsure about your decorations being allowed.

Table Coverings: All tables used during the course of your event must be covered with linens or disposable tablecloths. Ask for our rentals price list.

Noise:  Current City of Canby Municipal Code 9.48.040 prohibits noise levels above 65 dBA after 10:00PM.  In general – if you can hear outside, it is too loud.

Safety Issues:  We reserve the right to close down the party if unruly behavior, drunkenness, and noise violations become an issue.  Violation of the maximum capacity shall not be tolerated.

Antonia Ballroom Rental Agreement

Download Rental Agreement

Rentals

Download Linen Rentals Pricesheet

Antonia Ballroom Floor Layout

Download Ballroom Floor Plan